Google Apps for Education / Chromebook 101
Dear Parent(s) and Guardian(s):
The Ithaca City School District will provide students with Google Apps for Education accounts in grades 4-12. Google Apps for Education includes free, web-based instructional collaborative tools. This service is available through an agreement between Google and the ICSD. Once you have read through this letter, please click icon to the right to print, sign,and return permission form to your child’s teacher.
Google Apps for Education is intended for educational use only. Your student’s teachers will be using Google Apps for lessons, assignments, and instruction. Email features will be restricted to use within the ICSD domain (Grades 4-5) unless outside access is specifically requested by instructional staff and approved by administration.This means that students will not be able to send or receive emails from anyone outside the school district using this system. Standard Email features for grades 6-12 will be available.
IMPORTANT: Collaboration and communication will be restricted to accounts within the ICSD.K12.NY.US domain (Grades 4-5).
Google Apps for Education is also available at home, the library, or anywhere with Internet access. School staff will monitor student use of Apps when students are at school. Parents/guardians are responsible for monitoring their child’s use of Apps when accessing programs from home (parents will be given student passwords). Students are responsible for their own behavior at all times.
Student Safety and Content Filtering
ICSD will use the GoGuardian application to locally manage, filter and monitor student Google Apps accounts and Chromebooks. This service allows the district to filter content anywhere, anytime and on any network. No existing system can provide perfect filtering but they can be very effective when coupled with classroom/parent oversight.
Rules for Using Google Apps for Education
Acceptable Use (Privacy and Safety)
Apps for Education is primarily for educational use. Students may use Apps for personal use subject to the restrictions below and additional school rules and policies that may apply.
Limited personal use
- Unlawful activities
- Commercial purposes (running a business or trying to make money)
- Personal financial gain (running a website to sell things)
- Inappropriate sexual or other offensive content
- Threatening another person
- Harassment or bullying
- Actions which are a violation of DASA
- Misrepresentation of the Ithaca City School District, staff or students. Apps, sites, email, and groups are not public forums. They are extensions of classroom spaces where student free speech rights may be limited.
- Students are not allowed to post personal contact information about themselves or other people. This includes last names, addresses and phone numbers.
- Students should never meet personally with someone that they have met online without their parent’s approval and participation.
- Students will tell their teacher or other school employee about any message they receive that is inappropriate or makes them feel uncomfortable.
- Students are responsible for the use of their individual accounts and should take all reasonable precautions to prevent others from being able to use their account. Under no conditions should a student provide his or her password to another person.
Access Restriction - Due Process
Digital Citizenship (Advice for All)
Treat others well.It hurts to get a mean email just like it hurts when someone is mean in the school hallway. When using email or making a post on a forum or web page, be kind. Everyone will see what you write, so think before you type. Be careful with what you say about others and yourself.
Respect the rights of copyright owners.Copyright infringement occurs when an individual reproduces a work without permission that is protected by a copyright. If a work contains language that specifies acceptable use of that work, the user should follow the expressed requirements. If the user is unsure whether or not they can use a work, they should request permission from the copyright owner.
Students have First Amendment rights to free speech.Your rights can be limited in school. If you post something via email or on a school web page that disturbs the learning environment in your school, your right of speech may be limited. A school or school district has the right to limit student speech that disturbs the learning process.
Cyber Ethics and Cyber Safety Information.The district incorporates information found in the Commonsense.org cyber-ethics and cyber-safety K-12 curriculum. Parents are strongly encouraged to review this very informative website for additional information.
These laws and policies assist in protecting our students online:
- The school will not publish confidential academic records (grades, student ID #, etc...) for public viewing on the Internet.
- The school may publish student work and photos for public viewing but will not publish student last names or other personally identifiable information.
- Parents may request that photos, names and general directory information about their children not be published.
- Parents have the right at any time to investigate the contents of their child’s email and Apps for Education files.
-- FERPA - http://www2.ed.gov/policy/gen/guid/fpco/ferpa
Parents/Guardians can choose to opt their student out of the ICSD Gmail component of the Google Apps for Education. Notification of an opt-out must be submitted in writing to a building administrator.
Students will still use a Chromebook while at school and are still responsible for completing all assignments.