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Mask-Wearing on ICSD Campuses
As of August 20, masks are required indoors on ICSD campuses, regardless of vaccination status. Masks are required outdoors when one cannot maintain 6 feet of distance.
 
 

Fall 2021 Learning

The ICSD community is planning to cultivate connections by welcoming all students and staff for in-person teaching and learning in the fall. We will offer non-in-person learning to a limited number of students who qualify with specific medical conditions related to COVID-19. Please review the FAQs below and check out recent updates presented to the Board of Education for more information on our Fall 2021 plans.
 

Frequently Asked Questions

IN-PERSON LEARNING
Where and how will students in the ICSD learn during the 2021-22 school year?
What does the New York State Department of Health (NYSDOH) guidance say about schools for the fall of 2021? Updated 9/6
Will students and staff be required to wear masks in the ICSD? Updated 8/24
What will the physical distancing requirements be for students and staff? Updated 8/24
Will all staff be vaccinated? Added 9/7
Will I know who’s vaccinated and who’s not? Added 9/7
Will there be school-based COVID-19 testing for students and staff? Updated 9/8
What is the ICSD doing in regard to improving ventilation and filtration systems? Updated 8/24
Will there be daily screening for students and staff? Updated 9/6
What if my child shows symptoms, someone else in our house shows symptoms, or my child is identified as a close contact? Added 9/6
I’m a staff member - what do I do if I have symptoms, someone in my house has symptoms, or I’m identified as a close contact? Added 9/6
Will there be outdoor learning again in the ICSD?
What are the cleaning and sanitizing procedures in the ICSD?
What will handwashing procedures look like in the ICSD?
How does the ICSD plan to address the social-emotional and academic needs of young people for the 2021-22 school year?
Will the ICSD offer extracurricular activities for the 2021-22 school year?
What will happen when positive COVID-19 cases arise in the ICSD? Updated 9/6
What will happen when an in-person class or group of students and teachers transition to distance learning? Updated 8/30
What is the process for identifying close contacts of positive cases at school? Added 9/11
Will snow days become distance learning days? Added 8/24
How will busing look during the 2021-22 school year?  Added 8/24
What are mask breaks, and how do they work? Added 8/24
 
NON-IN-PERSON LEARNING
What is non-in-person learning in the ICSD?
Which students are eligible for non-in-person learning?
Are parents able to opt their students into non-in-person learning without medical need? Updated 8/30
How do students apply for non-in-person learning? Updated 8/30
Is there a deadline to apply for non-in-person learning? Updated 8/30
What if a student doesn’t have a primary care provider or access to a medical professional?
Is the elementary non-in-person learning program building-specific?
Is non-in-person learning a long-term offering? Updated 8/30
Can a non-in-person student transfer back to their school in person?
Do students receive 1:1 devices if they’re engaged in non-in-person learning?
How does a non-in-person student access Wi-Fi if needed?
Will meals be available for non-in-person students?
What resources are available to students with IEPs enrolled in non-in-person learning?
What resources are available to English Language Learners enrolled in non-in-person learning?
Can students still participate in extracurricular activities while enrolled in non-in-person learning?
 
QUESTIONS STAFF MAY HAVE
I’m a staff member - what do I do if I have symptoms, someone in my house has symptoms, or I’m identified as a close contact? Added 9/6
If I’m in county-mandated quarantine or isolation, how does that work with NYS COVID leaves and my sick time? Added 8/24
I am the primary care provider for someone who is under quarantine or isolation. Added 8/24
If I’m in county-mandated quarantine or isolation, can I still work remotely if I feel up to it? Added 8/24
What if my child’s school or daycare is closed? Added 8/24
My doctor has indicated that I need an accommodation that requires additional personal protective equipment (PPE). How do I request a face shield, N-95 mask, or personal protective equipment beyond a face covering? Added 8/24
What if I need another physical accommodation in my workspace? Added 8/24
Can students share supplies this year? Added 8/24
Do supplies need to be sanitized at the end of each day? Added 8/24
Are classroom carpets allowed back in rooms? Added 8/24
Can I do cooking projects with my students? Added 8/24
Can we have parent events/volunteers in school during the school day? Added 8/24
Should staff wear different masks? Added 8/24
Can coat hooks be used for jackets if it means the jackets will be touching? Added 8/24
 
IN-PERSON LEARNING

Q

Where and how will students in the ICSD learn during the 2021-22 school year?

A

All students, grades PreK through 12th, will engage in in-person learning 5 days per week at their enrolled schools. For a limited number of students with approved COVID-19-related medical conditions, we will provide non-in-person learning.

Q

What does the New York State Department of Health (NYSDOH) guidance say about schools for the fall of 2021?

A

The NYSDOH released guidance for schools on September 2, 2021, linked here. Additionally, the New York State Education Department (NYSED) has issued a health and safety guide, which indicates that New York school districts should plan to follow the Centers for Disease Control (CDC) guidance, as well as guidance issued by the American Academy of Pediatrics (AAP). The key elements of this guidance are:
  • Ensuring students have access to full-time, in-person learning is paramount
  • If a particular COVID-19 mitigation strategy cannot be successfully implemented, school districts should put other measures in place (e.g., if 3 feet of physical distancing isn’t possible, then universal masking must be in place)
  • The following COVID-19 mitigation measures, which the ICSD is fully implementing:
    • Masking (and masking on buses)
    • Staying home when sick
    • Physical distancing
    • Hand hygiene practices
    • Respiratory hygiene practices
    • Improved HVAC and filtration systems
    • Implementing the State mandate to require all staff to submit weekly test results, or show proof of vaccination
    • COVID-19 screening and diagnostic testing
    • Cleaning and sanitizing procedures
    • School sites to serve as vaccination clinics when necessary

Q

Will students and staff be required to wear masks in the ICSD?
 
mask policy poster

When indoors and outdoors, all individuals (regardless of vaccination status) must wear masks. Exceptions to this are for eating, drinking, and structured mask breaks. As of August 20, 2021, masks are required outdoors when one cannot maintain 6 feet of distance. This shift is due to the recommendation from the CDC that when physical distancing is not possible, adding in an additional layer of protection - in this case, masks - is the wisest course of action.

Click on the image to view our poster!

Q

What will the physical distancing requirements be for students and staff?

A

The CDC currently recommends 3 feet of physical distancing between individuals. All learning spaces are currently being fitted with desks to ensure 3 feet of distance from center-to-center, while also inviting a reasonable level of student collaboration (i.e., while remaining 3 feet apart, students can more readily engage in discussion with one another). During meals and while unmasked, students will continue to be 6 feet apart.

Physical distancing in hallways continues to be a practice, and this means slightly staggered passing periods for 6-12 students.

Q

Will all staff be vaccinated?

A

New York State mandates that all school personnel submit weekly COVID-19 test results, or opt out through proof of vaccination. The ICSD is of course complying with this requirement.

Q

Will I know who’s vaccinated and who’s not?

A

As a district, we are not able to provide this information on an individual basis due to privacy laws.

Q

Will there be school-based COVID-19 testing for students and staff?

A

The New York State Department of Health requires that:
  • All school personnel submit weekly COVID-19 test results or show proof of vaccination (regardless of community spread rates)
  • Schools offer weekly screening testing for unvaccinated students (at moderate, substantial, or high transmission rates)
  • Schools support symptomatic/diagnostic testing (on-site or through referral) for staff and students who become symptomatic at school or asymptomatic individuals who have been exposed to a person with COVID-19 within the last 14 days.
The Tompkins County Health Department is in the process of securing federal funding for school-based testing, which will allow the ICSD to implement a school-based testing program. 

Symptomatic testing will be available for students, with caregiver consent, and staff who begin to experience COVID-19 symptoms at school. Swabbing will occur before they leave campus, and test results will be available afterward. The goals of this program are to:

  • reduce out-of-school time
  • mitigate the spread of COVID-19
  • alleviate barriers to testing (e.g. transportation, testing site operating hours)

More information about the symptomatic testing program is forthcoming.

The ICSD will also provide referral information for those students and staff who are asymptomatic but have been exposed to a person with COVID-19 within the last 14 days. Please see the information below for the best place to receive free testing:

Cayuga Health Sampling Site
  • Appointment Required: Register at cayugahealth.org or call 607-319-5708.
  • Cost: No cost for Tompkins County residents. Non-residents may be charged a $99 fee.
  • Location: The Shops at Ithaca Mall, 40 Catherwood Rd., Ithaca. Trailers are set up in the back parking lot (cinema side). (Open Google Map)
  • Hours: Monday–Friday, 8:30 am–4:00 pm; Closed Saturday and Sunday
  • Access: This is a drive-through site. Individuals remain in their vehicles throughout check-in and sampling.
  • Sampling Method: Saliva
  • Important Information: A saliva sample is taken at this location. Individuals must not eat, drink, or use any tobacco product for a full 30 minutes before the sample is taken. Appointments are required (see above).
  • What to expect

Screening (or surveillance) testing will be available, and the ICSD is required to offer it weekly to unvaccinated students when community transmission rates have reached moderate, substantial, or high levels, as per the NYSDOH. The ICSD needs parental permission for those students who are under the age of 18. Please fill out the form that was emailed to you from healthalerts@icsd.k12.ny.us, or call the ICSD Health Office at (607) 274-2172. All details regarding screening testing will be provided.

The CDC states that testing is an “Additional” prevention strategy. The ICSD will initiate screening/surveillance testing when/if community transmission meets or exceeds “Moderate Transmission” in our county (10-49 new cases per 100,000 in the past 7 days, and/or 5.0%-7.9% of NAATs that are positive during the past 7 days). The CDC recommends using both measures - total new cases per 100,000 people and percentage of positive NAATs - to determine the level of community transmission. However, as stated on the CDC website, “If the two indicators suggest different levels, the actions corresponding to the higher threshold...should be chosen.” 

See the chart below for further information about CDC recommendations for surveillance testing:

Table 1. CDC Indicators and Thresholds for Community Transmission of COVID-19

Table 1. CDC Indicators and Thresholds for Community Transmission of COVID-19

Q

What is the ICSD doing in regard to improving ventilation and filtration systems?

A

During the summer and fall of 2020, the ICSD contracted with Trane, an HVAC company, to ensure all ICSD ventilation and filtration systems were fully functional. The full report is available here

Additionally, the ICSD installed and regularly changes MERV-13 filters. MERV-13 filters surpass school district requirements and filter more particles than traditional MERV-8s.

Quarterly, the ICSD facilities staff change MERV-13 filters for each air handling unit in the district. The company, WCS, has helped to create and maintain preventative maintenance systems and schedules. The preventative maintenance schedule includes filter change, greasing the motor, changing bearings, checking belts/pulley, and vacuum. Every three months, automated work orders are sent through the Master Library System to our maintainers signaling filter change. Last school year, filters were changed every three months. All filter changes this year will be complete by the end of August 2021, November 2021, February 2022, and May 2022.

Q

Will there be daily screening for students and staff?

A

The NYSED health and safety guide released on August 12, 2021 states, “The CDC no longer recommends temperature screenings or screening questionnaires at school. However, schools should be proactive that children experiencing COVID-19 symptoms should be tested for COVID-19 and stay home... Families should be reminded and encouraged to be mindful of indications their children may exhibit symptoms of COVID-19 and to seek testing when such symptoms are present. The CDC maintains a list of COVID-19 symptoms on its website.”

The ICSD will remind families and staff regularly to check for symptoms and stay home when sick, and each component district in the TST BOCES region is sending home an attestation for families to sign indicating that they will not send their child if experiencing symptoms.

COVID-19 symptoms that require all individuals to stay home include: 

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea
For information on when staff and students may return after experiencing COVID-19 symptoms, see our Protocol for Staff Returning to Work and Protocol for Students Returning to School.

Q

What if my child shows symptoms, someone else in our house shows symptoms, or my child is identified as a close contact?

A

For information on when students may return to school, see our Protocol for Students Returning to School.

Q

I’m a staff member - what do I do if I have symptoms, someone in my house has symptoms, or I’m identified as a close contact?

A

For information on when staff may return to work, see our Protocol for Staff Returning to Work.

Q

Will there be outdoor learning again in the ICSD?

A

Outdoor learning will continue to be a priority for students’ social-emotional and academic well-being.

Q

What are the cleaning and sanitizing procedures in the ICSD?

A

The CDC states that “[t]he virus that causes COVID-19 can land on surfaces. It’s possible for people to become infected if they touch those surfaces and then touch their nose, mouth, or eyes. In most situations, the risk of infection from touching a surface is low. The most reliable way to prevent infection from surfaces is to regularly wash hands or use hand sanitizer.”

As a result of the COVID-19 pandemic, the ICSD developed new Standard Operating Procedures (SOPs) for sanitizing district facilities, which are well-established as part of custodial operations. High utilization touch areas and flat working surfaces, such as door handles, soap dispensers, light switches, desktops, and tabletops, are sanitized at least once every 24 hours when schools are in use. Custodial staff respond to requests for more frequent sanitizing as needed.

Sanitizing Procedures
  1. Thoroughly clean any of the surfaces with a general cleaner to remove any visibly soiled areas. Use a greenback sponge and wipe the surface dry. Removing the dirt will allow the disinfectant to be effective by directly contacting the surface.
  2. Disinfect the cleaned surface by using a spray bottle of disinfectant. Apply the disinfectant to wet the surface thoroughly. Allow the disinfectant to remain wet for 10 minutes, then dry the surface with a paper towel. A C3 machine can be used to apply the disinfectant in bathrooms and locker rooms.

All custodial staff have been trained and understand that these SOPs are to be carefully and thoroughly followed. In an effort to maintain fidelity to the cleaning and sanitizing procedures, custodial staff maintain accurate and up-to-date logs, which will be reviewed by supervisors daily.

Additionally, other staff members have access to disinfectant wipes to utilize throughout the district.

Q

What will handwashing procedures look like in the ICSD?

A

Students and staff are encouraged to wash their hands regularly throughout the day and must do so before and after eating, manipulating shared physical supplies, and after recess.

The ICSD continues to rent portable, outdoor handwashing stations and maintains all hand sanitizer stations to make hand hygiene easy for all to practice.

Q

How does the ICSD plan to address the social-emotional and academic needs of young people for the 2021-22 school year?

A

Learning Forward ICSD is our 3-year approach to supporting the social-emotional and academic well-being of students and staff. Our commitment is centered around 4 key tenets:
  • Students as partners and leaders
  • Educator identity work
  • Anti-racist curriculum for all
  • Structures of support
For more information about this work, check out our one-page overview, and the following Board of Education meetings where we discuss its implementation at various schools:  These resources can also be found on our Learning Forward ICSD webpage.

Q

Will the ICSD offer extracurricular activities for the 2021-22 school year?

A

Yes. We will continue to offer in-person athletics, arts, and club activities for young people. If and when this changes, we will be sure to communicate with students, staff, and families.

Q

What will happen when positive COVID-19 cases arise in the ICSD?

A

As individuals test positive for COVID-19, the individual or their caregiver must notify their principal, director, or nurse immediately. We then engage in a number of actions in rapid succession:
  • Confirm the case through the corresponding county health department; if the individual has written/digital documentation of the case, they should share that with the principal, director, or nurse immediately, as well
  • Identify close contacts and send them home if it is during the day, as possible
  • Notify close contacts (if students, notify their families) about what they can expect from the health department (i.e., what quarantine mandated by the health department might look like)
  • Notify the school’s community, post on the website, and notify other affected departments 
  • Coordinate meals and learning materials delivery, as necessary 
  • Commence distance learning (families should check for communication from the school/teacher)
  • Clean spaces

Our process aims to quickly identify close contacts and support the isolation and quarantine efforts of local health departments. The experiences of the 2020-21 school year allowed our teams to become well-practiced in these endeavors.

For information on when staff and students may return if they have tested positive for COVID-19 or have been identified as a close contact of a positive case, see our Protocol for Staff Returning to Work and Protocol for Students Returning to School.

Q

What will happen when an in-person class or group of students and teachers transition to distance learning?

A

Throughout the year, educators will utilize our digital platforms (SeeSaw, GoogleClassroom in elementary, Canvas in secondary), and be sure to have GoogleMeet links for students to access when and if there are situations that require any amount of distance learning. 

We are prepared for 4 possible modes of learning this year, as temporary situations including when individuals are sick, awaiting test results, in quarantine, or isolation, etc.: 

  • All in-person
    • Classes engage in teaching and learning, as usual
  • The teacher is remote temporarily, and students are in person 
    • A substitute will support students in person, or the class may need to engage in distance learning
  • Some students are remote temporarily, and the teacher is in person 
    • Students will engage with the class asynchronously, using the digital platform to access the learning; educators will use their professional judgment to determine appropriate instruction for the day
  • All remote
    • At the elementary level (grades PreK-5), each teacher will communicate with families during the first week of school regarding the schedule and expectations in the event that we transition to distance learning. Everyone can expect a combination of synchronous (live, real-time) and asynchronous (any time) learning, which will occur between the hours of 8 a.m. and 2 p.m., and may be spread throughout the day, or targeted in the morning or afternoon. 
    • At the secondary level (grades 6-12), students and teachers will maintain the same daily schedule that they would have experienced had they been in school. Everyone can expect to log in at the beginning of each period and engage in synchronous (live, real-time) learning for at least some portion of the period, with a combination of asynchronous (any time) learning.

Q

What is the process for identifying close contacts of positive cases at school?

A

During contact tracing, the TCHD makes every effort to determine any person that has come in close contact to the COVID-19 positive person, following NYSDOH guidance:

In general, a “close contact” is anyone who was within 6 feet of an infected person (laboratory-confirmed or a clinically compatible illness) for a cumulative total of 15 minutes or more over a 24-hour period (for example, three individual 5-minute exposures for a total of 15 minutes). However, in the P-12 indoor classroom setting, the CDC specifies that students who were within 3 to 6 feet of an infected student (laboratory-confirmed or a clinically compatible illness) where both students were engaged in consistent and correct use of well-fitting masks are not considered close contacts. This exception to the close contact definition does not apply to teachers, staff, or other adults in the indoor classroom setting.

Below is a summary of the TCHD’s contact tracing protocol for PreK-12 students:

  • In classroom settings, students will be considered a contact for quarantine if and only if they are unmasked (or if the mask was not consistently and correctly worn) and spent 15 minutes or more within 3 to 6 feet of the positive case. Vaccinated students who are assessed and determined to be asymptomatic will be considered exempt from quarantine.
  • In non-classroom indoor settings, everyone within 3 to 6 feet for over 15 minutes is considered a close contact, regardless of mask-wearing. In school settings outside of the classroom, such as a cafeteria or gymnasium, there are other factors at play (masks off for eating, small spaces, heavy breathing, etc.), so proximate contacts in these settings are considered on a case-by-case basis.
  • In outdoor settings, the exposure risk is greatly minimized and close contacts are rare, identified on a case-by-case basis. Proximate contacts may not be applicable.

Q

Will snow days become distance learning days?

A

No. There are a great number of infrastructure challenges and barriers, including meal delivery and access to technology, that prevent us from having an instructional day for all students on days when we must close school buildings due to inclement weather. Therefore, snow days will continue to be non-instructional days.

Q

How will busing look during the 2021-22 school year? 

A

The NYSED Health and Safety guide released on August 12, 2021, states “Pursuant to the CDC's Order, physical distancing is not required on school buses.”

Q

What are mask breaks, and how do they work?

A

Mask breaks are those times when individuals need to remove their face coverings for a brief period of time. When engaging in a mask break, individuals (adults and young people) should be 6 feet from one another. Students and staff can go into the hallways, go outdoors, go further away within the classroom, etc. This includes drinking and snack breaks, as well. 
NON-IN-PERSON LEARNING

Q

What is non-in-person learning in the ICSD?

A

Non-in-person learning will look differently at the elementary (K-5) and secondary (6-12) levels and will be offered to a limited number of students who qualify with specific medical conditions related to COVID-19, as documented by a NYS-licensed healthcare provider. 

Grades K-5 (Elementary)
*Our PreK program is only offered in-person for the 2021-22 school year

  • Multi-age classes (K/1st, 2nd/3rd, 4th/5th)
  • Synchronous and asynchronous learning
  • Unless a student’s medical situation changes (e.g., if vaccinations become available for children under 11, etc.), it is a year-long program
Grades 6-12 (Secondary)
  • Temporary (pending a student’s medical situation)
  • Asynchronous learning through Canvas
  • Access to a school-based educator after-hours (likely remote)
  • Students will also be referred to the Section 504 Committee, to determine eligibility for school-based accommodations upon their in-person return
IEP, 504, and ENL services and accommodations are addressed below.

Q

Which students are eligible for non-in-person learning?

A

Students with health concerns related to COVID-19 - whether a contraindication to COVID-19 vaccination (conditions that increase the risk for a serious adverse reaction) or a health condition that places the student at greater risk of severe illness from COVID-19 as outlined by the Centers for Disease Control (CDC) - and who have supporting medical documentation via the COVID-19 Health Eligibility Form are eligible for non-in-person learning for 2021-22.

Q

Are parents able to opt their students into non-in-person learning without medical need?

A

Perhaps. As of August 30, 2021, the ICSD is re-opening the application process for students who may have other needs for non-in-person learning. These needs may include having an immunocompromised family member at home, significant past success with virtual learning, and other special circumstances. Each application will be reviewed on a case-by-case basis, with students experiencing the greatest need taking priority, as we have extremely limited availability. Again, these are multi-age, remote classrooms, of grades kindergarten and first, second and third, and fourth and fifth. Please fill out this application by September 5, 2021, at 5:00 p.m., if you are interested.

Q

How do students apply for non-in-person learning?

A

(Please note: the deadline for applying for non-in-person learning has passed. However, please call the Health Office at 607-274-2172 if your child has a new condition, as we will continue to prioritize students with medical needs for non-in-person learning.)

We have designed a two-step process for application:

All applications will be reviewed by an ICSD-appointed committee of healthcare professionals.

Q

Is there a deadline to apply for non-in-person learning?

A

The deadline for applying for non-in-person learning has passed. Applications submitted after August 26, 2021 (for example, if a student has a newly developed medical condition), will be considered on a case-by-case basis. Submit your questions to healthalerts@icsd.k12.ny.us, or call the Health Office at (607) 274-2172.

Q

What if a student doesn’t have a primary care provider or access to a medical professional? 

A

Families can contact 211 to locate a provider in their area. 
  • Dial 211 on your phone (or 1.877.211.8667) 24 hours a day, 365 days a year to get help from a live person
  • Text your zip code to TXT211 or 898211.  Available Mon-Fri 9:00 am – 4:00 pm
  • Email 211 at iandr@hsctc.org
  • Search the database of local and national organizations dedicated to getting you what you need here: hsctc.org/211-services-directory
If you need health insurance, Health Insurance Navigators with the Human Services Coalition of Tompkins County can help you find health insurance that meets the needs of you and your family. To speak to a navigator, call (607) 273-8686. The services are free and confidential. hsctc.org/health-insurance-assistance

Q

Is the elementary non-in-person learning program building-specific? 

A

No. The non-in-person program will serve students throughout the district. Non-in-person students from all 8 elementary schools will join one class serving multiple grade levels (K/1st grade class, 2nd/3rd grade class, 4th/5th grade class) across the district, as opposed to being tied to one school and one grade level. 

Q

Is non-in-person learning a long-term offering?

A

For the 2021-2022 school year, ICSD non-in-person learning will serve a limited number of students who qualify with specific medical conditions related to COVID-19. 

Grades K-5 (Elementary)

  • Unless a student’s medical situation changes, as per the caregivers and healthcare professionals, it is a year-long program
Grades 6-12 (Secondary)
  • Temporary, evaluated quarterly, depending on the student’s condition
  • Students will learn asynchronously through Canvas
  • Access to a school-based educator after-hours (likely remote)
  • Could be year-long, depending on the COVID-19-related medical condition; if longer-term, students will be supported through the CiTi BOCES Synergy Virtual High School (grades 7-12)

Q

Can a non-in-person student transfer back to their school in person?

A

At the elementary level, non-in-person students may only transfer back to in-person learning if their medical situation changes (i.e., when vaccinations are available for children 11 and under), as per the caregivers and healthcare professionals. In these instances, caregivers should contact their building principal at least one week before they intend to have their child attend school in person.

Secondary students in grades 6-12 have access to vaccinations and are encouraged to return to their home schools if their circumstances change.

Q

Do students receive 1:1 devices if they’re engaged in non-in-person learning?

A

Yes. These will be available for pick-up or delivered to homes for non-in-person students. Communication will be forthcoming about this for those who qualify for non-in-person learning.

Q

How does a non-in-person student access Wi-Fi if needed?

A

Please use the ICSD Technology Department’s Student/Family Tech Support Request form if your child is approved for non-in-person instruction and your family does not have adequate Wi-Fi.

Q

Will meals be available for non-in-person students?

A

Yes. Our Child Nutrition team will continue to serve students in remote programming. The district will communicate how students enrolled in non-in-person learning can receive meals before the beginning of the 2021-22 school year.

Q

What resources are available to students with IEPs enrolled in non-in-person learning?

A

Special Education services, as per a student’s IEP will continue to be available to students, with adjustments given the format of non-in-person learning. Educators for Inclusion will reach out to families to schedule a Requested Review if a student with an IEP or 504 plan is approved for non-in-person learning. 

Q

What resources are available to English Language Learners enrolled in non-in-person learning?

A

Students who qualify for English as a New Language (ENL) services will continue to receive those services while enrolled in non-in-person learning. 

Q

Can students still participate in extracurricular activities while enrolled in non-in-person learning?

A

Yes, as medical professionals advise. Transportation will not be available to and from extracurricular activities.
QUESTIONS STAFF MAY HAVE

Q

I’m a staff member - what do I do if I have symptoms, someone in my house has symptoms, or I’m identified as a close contact?

A

For information on when staff may return to work, see our Protocol for Staff Returning to Work.

Q

If I’m in county-mandated quarantine or isolation, how does that work with NYS COVID leaves and my sick time?

A

Your physician or a governmental entity (usually the county health department) may advise (or mandate) that you quarantine or isolate.

What should I do? “Call in sick to work” using the normal call-in process; indicate you have been advised to quarantine or isolate by your physician or health department. (Supervisors have been directed and trained to keep all medical/health information from release to non-supervisory employees). You will need to provide documentation or the order of quarantine or a note from your physician regarding the quarantine.

DO NOT COME TO WORK if you have been advised to quarantine or isolate. Follow the directions and instructions of your physician and health department. Do not come to work until you have been cleared by Human Resources (a written clearance will need to be submitted by your physician or health department to Human Resources).

The first 10 workdays will be covered by the ICSD; you will not have to utilize your own benefit time. (It is very unusual for quarantine or isolation to last for more than 14 calendar days. Ten workdays equate to a minimum of 14 calendar days.) Please note, employees can be limited from using more than three (3) instances of quarantine leave, and employers may condition receipt of second and third instances of leave upon proof of a positive test.

Q

I am the primary care provider for someone who is under quarantine or isolation.

A

What does “primary care provider” mean? You are representing that no other competent adult can provide care (supervision, personal care) to the person under quarantine/isolation. Who qualifies as “someone” under this scenario? Any person akin to a familial relation, living in your household (e.g., spouse, domestic partner, children, step-children, parent, grandparent, etc. Also, any child or parent not living in your household).

Notify your supervisor as soon as you know of this situation and submit the appropriate form: Form When Caring for Quarantined Individual.

The leave provided by law under this scenario is for ten (10) workdays at 2/3rds of your regular pay, up to a maximum of $200.00 per day and $2,000.00 total. If you have your own benefit time accrued, you may utilize it (1/3rd per day) to bring your pay up to its full amount.

Q

If I’m in county-mandated quarantine or isolation, can I still work remotely if I feel up to it?

A

Yes, you can; simply coordinate with your building principal.

Q

What if my child’s school or daycare is closed?

A

Please note, “child” includes any minor children (including step-children). Additionally, this law covers adult children (18 or older) if they are incapable of self-care because of a mental or physical disability. A school or daycare being “unavailable” means: (a) unscheduled closure due to COVID infection rates; (b) scheduled closures (e.g., schools doing only distance learning on Wednesdays) due to COVID response plans; (c) unavailability of openings due to compliance with COVID physical-distancing or other COVID requirements.

Please notify your supervisor as soon as you know of this situation. Submit the appropriate form (see directly below): https://forms.gle/JN2XkHAqh9Qud9fL7

The leave provided by law under this scenario is for up to 12 weeks. Please note, previously utilized FMLA time for the preceding 12 months will reduce this total. After the first ten (10) workdays, any accrued benefit time will be utilized (or you can choose to take the time unpaid). The first ten (10) workdays at 2/3rds of your regular pay, up to a maximum of $200.00 per day and $2,000.00 total. During these first ten (10) days, if you have your own benefit time accrued, you may utilize personal days and/or vacation days at 1/3rd per day to bring your pay up to its full amount. The leave from workdays may be used intermittently (e.g., one day a week).

Q

My doctor has indicated that I need an accommodation that requires additional personal protective equipment (PPE). How do I request a face shield, N-95 mask, or personal protective equipment beyond a face covering?

A

Please reach out to your building leader and school nurse for these items, with the doctor’s note. Kari Burke, Coordinator of Health Services and Wellness, can also support if need be.

Q

What if I need another physical accommodation in my workspace?

A

Email or call Human Resources with a note from your doctor indicating what you need. Reasonable accommodation(s) will be supported as a matter of course. If we are unsure of the particulars of a request or unable to support a specific accommodation, you will be contacted for follow-up by a colleague from Human Resources.

Q

Can students share supplies this year?

A

Yes, if they wash their hands before and after.

Q

Do supplies need to be sanitized at the end of each day?

A

The CDC does not list classroom supplies as high-touch surfaces, and the TCHD verified that those supplies utilized by a cohort are not considered “high-touch” surfaces. From the CDC: “Clean high-touch surfaces at least once a day or as often as determined is necessary. Examples of high-touch surfaces include: pens, counters, shopping carts, tables, doorknobs, light switches, handles, stair rails, elevator buttons, desks, keyboards, phones, toilets, faucets, and sinks.”

If there is a positive case within the last 24 hours, the CDC recommends cleaning and disinfecting the classroom.

Q

Are classroom carpets allowed back in rooms?

A

Yes.

Q

Can I do cooking projects with my students?

A

Yes. Be sure students and staff wash their hands before and after (and during, as necessary).

Q

Can we have parent events/volunteers in school during the school day?

A

At this time, not indoors. However, outdoor celebrations of learning during the school day are permitted.

Q

Should staff wear different masks?

A

The CDC recommends masks that: 
  • Cover your nose and mouth and secure it under your chin
  • Fits snugly against the sides of your face
  • Have a nose wire to prevent air from leaking out of the top of the mask
  • Have 2 or more layers of fabric
The CDC has a website, last updated on August 13, 2021, entitled Your Guide to Masks. Please see the visual below for an overview:

Q

Can coat hooks be used for jackets if it means the jackets will be touching?

A

Yes.